The Carlisle Family YMCA Board of Directors intends to vote on a change to our by-laws at the September Annual Meeting. As per our by-laws, we are providing advance notice of the proposed changes, which are listed below:
Article VI – Board of Directors Meeting
Section 1 – Except for emergencies, the regular meeting of the Board of Directors shall be held on the third Tuesday of each month; and one-third (⅓) of the membership of the Board shall constitute a quorum for the transaction of business.
Proposed change: Meetings will be held on the fourth Tuesday of the month.
Section 4 – Board Action via E-mail:
a) Any action required or permitted to be taken at any meeting of the Board of Directors, or of any committee thereof, may be taken without a meeting, if a written consent to such action is signed by a quorum of the members of the Board or of such committee, as the case may be, and such written consent is filed with the minutes of the proceedings of the Board or committee.
b) For purposes of this section, “written consent” shall include consent sent by a Director by email to the Carlisle Family YMCA staff person designated as the YMCA contact person for the committee or Board, if sent from the email address designated by that Director for the communication of Carlisle Family YMCA Board business.
c) Each member of the Board shall submit to the Secretary at the commencement of their term of service, an email address designated for conducting Carlisle Family YMCA Board business. Board business can only be conducted from this email address.
Proposed change: Adding this new section to describe Board Action via e-mail.
Both items previously have been approved by the Board. However, we have not yet changed the by-laws as advance notice and a vote to change the by-laws must occur at the Annual Meeting.